For the purposes of this Recruitment Privacy Statement, “IntraCare” is an agency, and means Intra Limited and its employees, including those involved in human resources, recruitment and leadership, who are involved in assessing candidates for roles with us.

IntraCare understands that the privacy of your personal information is important to you. This Statement explains how we meet our obligations under the Privacy Act 2020, including Information Privacy Principle 3A (IPP3A), when we collect, use, share and retain your personal information as part of our recruitment process. It applies to everyone who applies for, or expresses interest in, a role with IntraCare.

You are responsible for the information you provide to us and must ensure it is honest, accurate and not misleading. If you provide us with information about another person, such as a referee or emergency contact, you are responsible for telling them that you have shared their details with us and that we will handle their information in accordance with this Statement.

Collection of your personal information

We usually collect personal information directly from you, through your application, CV, cover letter, and any interviews, or correspondence with us. This may include:

• your name, contact details, and identity documents
• your employment history, qualifications, and professional registration or credentialing details
• the contents of your application, including any information you choose to share about your skills, experience or preferences
• the names and contact details of referees or emergency contacts you provide to us
• your right to work in New Zealand, including immigration or visa status where relevant to the role

Providing this information is voluntary, but if you choose not to provide it, we may not be able to progress your application.

Information Privacy Principle 3A: collecting information from other sources

In some circumstances, we collect personal information about you from sources other than you directly. Consistent with IPP3A of the Privacy Act 2020, this Statement is provided to notify you of that indirect collection, what we collect, and why. This may include information from:

• referees you have nominated, regarding your employment history and suitability for the role
• previous employers, for the purpose of confirming employment history
• professional bodies or regulators, to confirm registration, credentialing or professional standing relevant to clinical or technical roles
• background checking or screening providers, to confirm identity, qualifications, and where relevant to the role, criminal history
• recruitment agencies or job platforms, where you have applied for a role with us through their service
• Immigration New Zealand, to confirm your right to work in New Zealand where relevant
• publicly available sources, such as professional networking profiles, where relevant to assessing your application

We collect this information for the purpose of evaluating your application, verifying the information you have provided, and ensuring anyone we appoint is suitably qualified and safe to work in a clinical environment. Where we collect information from a third party for these purposes, we rely on your consent, or another lawful basis permitted under the Privacy Act 2020.

Purposes for which we use your personal information

We collect and use your personal information to assess your suitability for a role with IntraCare. This may include, but is not limited to:

• creating and managing your candidate profile, and communicating with you about your application and its progress
• assessing whether your qualifications, experience and professional registration meet the requirements of the role
• verifying the information you have provided, including references, qualifications and right to work
• conducting background or credentialing checks appropriate to the role applied for
• responding to any questions or concerns you raise during the recruitment process
• meeting our legal, regulatory and clinical governance obligations, including accreditation requirements
• if you are successful, establishing your employment or credentialing record with IntraCare

If you provide us with information about your gender, ethnicity or disability, this is entirely voluntary and will not be used or considered as part of the hiring or selection decision.

Access and correction of your personal information

You have a right to seek access to, and correction of, personal information we hold about you, in accordance with the Privacy Act 2020. To protect the security of your information, we will ask you to verify your identity before releasing any information to you. Please keep your details current and let us know promptly if anything changes.

Intended recipients and disclosure of your personal information

We may disclose relevant personal information connected to your application to:

• IntraCare staff and credentialed Medical Specialists involved in the recruitment or credentialing decision
• referees, to confirm details of the role you have applied for
• background checking, screening or credentialing providers engaged to support our recruitment process
• recruitment agencies or platforms, where relevant to your application
• professional bodies or regulators, where relevant to confirming or maintaining your registration
• Immigration New Zealand or other government agencies, where required or authorised by law

We will not share your information for any unrelated purpose without first obtaining your consent, unless the disclosure is otherwise authorised or required by law.

How we protect your information

We take reasonable steps to protect the personal information we hold from loss, unauthorised access, use or disclosure. This includes controlling access to candidate records, using secure systems to manage recruitment information, and requiring any third-party providers we work with to protect your information to a standard consistent with the Privacy Act 2020.

How long we keep your information

If your application is successful, your information forms part of your employment or credentialing record and is retained for as long as required to support your role and to meet our legal and clinical governance obligations.

If your application is not successful, we will retain your information for up to one year following the conclusion of the recruitment process, so that we can respond to any queries and consider you for suitable future roles. After this time, or earlier if you ask us to, we will securely delete your information, unless we are required by law to retain it for longer.

You may ask us to delete your candidate information at any time by contacting our Privacy Officer using the details below.

Questions or concerns

If you have any questions about how your personal information is collected, used or disclosed as part of our recruitment process, or wish to make a request to access, correct or delete your information, please contact our Privacy Officer at admin@intracare.co.nz

Providing Personal Information and accepting this statement

You do not have to provide Personal Information to IntraCare, however not providing Personal Information may impact our ability to progress your application. By ticking that you consent, and signing this Recruitment Privacy Statement, you consent that your Personal Information may be collected, used and disclosed as explained as above.